The furniture retailer POCO has migrated its accounting system to SAP in just eight months, thus establishing the basis for international expansion. The successful migration was carried out by KPS’s transformation experts who, in cooperation with POCO specialists, implemented the new SAP accounting system and ensured the simultaneous changeover of all companies.
The new method of calculating time begins with retrospective effect from 1 January 2017. The furniture retailer POCO migrated its accounting system to SAP for the new financial year. The project team set the date in May 2016 and adhered to it as planned within the timeframe and budget defined. POCO decided to replace its system as the previous one did not allow it to keep pace in international markets. A scalable, multilingual, flexible and independent solution was required. The new system also had to take account of the different fiscal requirements in Germany and the Netherlands. Connecting the SAP accounting system S/4HANA Finance to existing sector-specific solutions – such as the Ametras furniture administration system and the PROXESS archiving system – proved extremely challenging. As the accounting system accesses both over-the-counter stores and online shops, the systems must be available around the clock every day of the week. The new solution has also enabled processes to be simplified and accounting and controlling to be put on a joint database.
The project was carried out using KPS’s proven rapid transformation method. This enables new processes to be implemented within a much shorter timeframe than standard procedures. Deploying the KPS Allstar principle – based on a very small project team made up of highly experienced specialists – the project was completed without delay and within budget.
“Having a partner with expertise in the processes and sector was a key factor for us. KPS really stood out in this respect. This is why we were able to implement the project in such a short space of time with just a small project team,” remarked Dr. Friedhelm Rudolph, Head of IT and Controlling at POCO, explaining the decision to cooperate with KPS. “This project gave us another opportunity to demonstrate how ideally suited the rapid transformation method is to implementing accounting system projects. We introduced and seamlessly integrated SAP into the furniture retailer’s existing system environment within just eight months,” indicated Hartmut Schmidt, the KPS project manager.
POCO – whose slogan is “fine living for less” – now has 118 discount furniture stores with retail space ranging from 3,000 to 13,000 m2. Its range includes furniture, kitchens, household goods, home textiles, wallpapers, floorings, carpets, electrical goods, gift items, lighting, a boutique range, seasonal products and hardware goods. It also has regional warehouses ensuring that POCO has high availability of stock.
Most stores are located in major urban centres in Germany, including the Ruhr region, Berlin, Hamburg and Munich. The POCO stores employ around 6,500 staff in total.
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